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Old 06-18-2009, 02:00 PM   #1
country flag moorthyr
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Default Question on Tennis Scheduler for casual weekly players

Hi there everyone,

I manage the schedule for a group of intermediate players where I live in Baltimore.

We have about 8 players who can play on different nights at different times while the weather is good.

Right now, I send a message out each Thursday asking for the schedule for the following week, and people email what nights and times they can play. I help to "hone down" to who/when/where for each night (we sometimes play as many as 4 days a week), and then repeat the process each week. Plus, on Mondays we play each week at 7pm and have a rotating schedule among 6 players... I'd like for folks to go in and enter "alternate" or "vacation" there for nights they either aren't available or prefer to play as a last resort, and that way I can balance Mondays for the summer.

It's time consuming and a bit inefficient. I'd love to have a program where people can sign up for nights/times and then we can use that to negotiate the schedule. I'd like to have 4 slots on Monday nights for doubles, and the ability for people to indicate they are "subs" for that night or unavailable. And for the other nights, just to be able to sign up if they can play at a certain time.

What programs do you recommend to do this? I have played around with Google Calendar (but it's pretty clunky for this), mytennisgroup.com, and seen a few other sites. The ones I find either 1. organize a whole club (I just need a calendar scheduler that a lot of folks can login to and indicate nights/times they are avialable for most nights, and that I can see their "unavailable schedules" for Mondays), 2. organize a tennis league (more complicated than what I need), or 3. are plain old calendars and insufficient for this...

I'd love something where
1) People enter the weeks/days they are available (and block out when they are not)
2) It automatically schedules people to play each week/day and balances the opportunities between players
3) I can see something like:

Monday 6/13 7pm - Doubles
Joe
Steve
Bill
Matt
------
Subs: Jeff and Adam
Vacation: Bob and Carl

and possibly, how many times each of them has played. Again, the biggest desire is to be able to let folks load their days and times they want to play so I know their availability.

Any help much appreciated!
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